RentX is a budget-friendly online software for construction tools, power tools, scaffolding, shuttering, generators and heavy machinery rental — real-time stock, GST-ready invoices, and multi-branch control built for India's equipment hire industry.
500 sheets issued, 480 returned — but nobody recorded it. Lost equipment means lost money with no proof to recover it.
Manual rate × days × qty calculations lead to billing errors, customer disputes, and revenue leakage every month.
Three warehouses, three ledger books. No way to see total stock, outstanding payments, or overdue clients in one place.
When a client disputes a charge, can you prove exactly what was issued, when, and by which operator? Without software — no.
Equipment kept for 45 days on a 30-day booking — but nobody tracked the overdue period so the extra rent was never charged.
Handwritten invoices without proper CGST/SGST/IGST split can trigger scrutiny and penalties during audits.
Create bookings with multiple equipment line items, advance amounts, and site delivery address. Draft → Confirm → Active → Closed workflow with full status tracking.
Core ModuleRecord every dispatch with quantity, date, loading charges, and transport charges. Issue the same booking multiple times — partial loads fully supported.
InventoryRecord returns item-by-item with damage flags, damage charges, and unloading costs. Rent days auto-calculated from actual issue date to return date.
InventoryRecord advance, partial, and final payments with mode (cash/UPI/cheque) and reference number. Running balance shown in real time. Void incorrect payments with reason.
FinanceAuto-generates Rental Invoice with CGST+SGST (same state) or IGST (inter-state) based on customer GSTIN. SAC 997319. Amount in words. Print-ready PDF.
GST ReadyAutomatically calculates overdue charges (1.5× daily rate × days overdue). Admin can waive with reason. Overdue bookings highlighted on dashboard.
FinanceEach warehouse tracks its own available stock independently. Real-time stock deduction on issue, restoration on return. Low stock visible on equipment list.
Branch ControlAdmin sees everything. Operators see only their branch bookings and customers. Restricted from closing, invoicing, deleting, or accessing reports and settings.
SecurityBooking Ledger · Revenue Summary · Outstanding Balances · GST Register · Stock Utilisation · Stock Levels · Overdue List · Booking Summary. All with CSV export.
ReportsBooking confirmation, issue dispatch, payment receipt, and overdue reminders sent automatically via Fast2SMS (SMS) and Brevo (email).
NotificationsOperators add new customers — admin reviews and approves before they can be booked. Pending count shown as badge on sidebar and dashboard alert.
WorkflowAdd unlimited equipment with base rate, category, and per-warehouse stock quantities. Decimal rates supported (₹1.25/day). Deactivate without deleting.
MastersCustomer, warehouse, items, rates, advance
Lock items list, mark as active rental
Dispatch with loading & transport charges
Record returns, damage, days automatically
Partial or full payment with running balance
Generate GST invoice, print or share PDF
Manage sheets, pipes, clamps, jacks, and scaffolding with per-piece daily rates — even decimal rates like ₹1.25/day.
Rent generators, concrete pumps, vibrators, and tower lights with daily rates, loading charges, and fuel tracking via notes.
Run three warehouses — multiple locations — with separate stock, separate operators, and unified admin view.
Every invoice is GST-compliant with auto-detected CGST+SGST or IGST, SAC code 997319, and GSTIN display for both parties.
Manage 20+ ongoing contractor accounts simultaneously with individual booking histories, payment ledgers, and outstanding balances.
Know your revenue, utilisation, and outstanding amounts at a glance. Make decisions based on data, not guesswork.
Navi Mumbai, Maharashtra · GSTIN: 27XXXXX1234X1ZS
| # | Description | Days | Qty | Rate/Day | Amount |
|---|---|---|---|---|---|
| 1 | 115X60 Sheet RET-001 | 5 | 100 | ₹2.00 | ₹1,000.00 |
| 2 | 32X25 Sheet RET-001 | 5 | 50 | ₹1.25 | ₹312.50 |
| 3 | Damage Charge — 32X25 Sheet | ₹50.00 | |||
| 4 | Loading, Transport & Other Charges | ₹530.00 |
Auto-detects state codes and applies correct tax split on every invoice — zero manual calculation.
RentX is a budget-friendly, one-time purchase software for construction equipment, power tools, scaffolding, shuttering and machinery rental businesses across India. Runs on your own server — no monthly subscription, no per-booking fees.
📧 Contact I-Soft Solutions